Job Description

Closing Date: 18 April 2025 at midnight ET

Location(s): NYC metropolitan area - Hybrid/Remote

Salary Range: $76,600 - $87,500 annually

Reports to US based Leadership Team members

CDP is an equal employment opportunity employer seeking diversity in qualified applicants for employment. We welcome you to inform us confidentially if you may require any special accommodation in order to participate fully in our recruitment process by sending a message to the recruiter connected to the role. They may be contacted directly by responding to any message you receive through our system after applying.

Who we are

At CDP, we are on a mission to solve our planet’s biggest environmental challenges: climate change, water scarcity and deforestation. We believe you can’t manage what you don’t measure – so we run the world’s largest environmental disclosure system. For the past two decades, our team has worked tirelessly to create a thriving economy that works for people and planet in the long term – we accomplish this by engaging the global actors who wield the greatest influence in driving environmental change: companies, cities, governments, and the capital markets.

CDP’s cascading global impact is powered by our tight-knit team of smart, savvy, curious and committed individuals, who share a common passion for creating a sustainable future. It is our people who make our work possible. And we provide our people with a working environment that empowers each individual to reach their full potential: one that is committed to equity; one that provides equal access for growth and development; and one that supports each individual throughout the full employee life cycle.

The EA (Executive Assistant) will support multiple LT (Leadership Team) members and requires solid experience gained in fast moving organization. The EA should be a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. You will sit within a fantastic team of Executive Assistants across the globe in a supportive collaborative environment.

All the EA positions involve extensive liaison with internal and external stakeholders, as well as heavy scheduling. The EA will oversee all coordination tasks, manage multiple relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.

Who you are

• Must reside and be eligible to work in the United States.
• Excellent organizational skills with strong attention to detail.
• Clear and concise communication skills (written, verbal and interpersonal).
• Excellent written and spoken English.
• Confident with the ability to prioritize efficiently and effectively without supervision.
• Have a "can-do" attitude and the ability to adapt to competing priorities.
• Have a resilient nature and the ability to remain calm under pressure.
• Excellent capability with MS Outlook, Word and Powerpoint
• Be proactive and a total team-player.
• Flexible approach to occasional out of hours contact.

Your day-to-day

• Complex calendar management and meeting scheduling across multiple time zones.
• Complex inbox management including responding to incoming messages and prioritizing.
• Work closely alongside LT direct reports to ensure full team oversight.
• Anticipating potential blockers and looking for and suggesting alternative creative solutions.
• Organizing meetings, preparing and circulating papers, minute taking and distributing in a timely fashion, and tracking actions.
• Preparing presentations, briefing packs and any other documentation as required, with meticulous attention to detail and thoroughly conducted research.
• Format information for internal and external communications teams – emails, presentations, announcements in line with branding guide lines.
• Managing all end-to-end travel planning including producing detailed itineraries.
• Liaising and building effective relationships across all internal and external stakeholders.
• Assist with organization of team away days and events.
• Expenses and invoice management, including approvals on behalf of your LT members.
• General support to the wider EA Team, for example by providing cover for holidays and periods of absence.

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