Job Description

We are a private investment firm and are looking for an exceptional Executive Assistant/Personal Assistant to provide comprehensive support to the CEO/founder. We maintain a portfolio of investments across various sectors and drive a holding company with multiple operating entities.

This is a demanding role requiring the highest levels of professionalism, discretion, and adaptability. The ideal candidate will thrive in a fast-paced, high-pressure environment and possess exceptional organizational skills to manage the complex professional and personal needs of a high-net-worth entrepreneur.

Key Responsibilities

Executive Support

• Manage complex calendaring across multiple businesses and entities, ensuring appropriate prioritization
• Coordinate meetings, travel arrangements, and itineraries with meticulous attention to detail
• Prepare briefing materials and provide daily updates
• Handle communications with various stakeholders across multiple businesses
• Maintain multiple email accounts and calendars across different business entities
• Organize and prepare for board meetings and investor communications

Administrative Management

• Process expense reports and manage documentation
• Coordinate with various business partners, executives, and staff
• Handle sensitive and confidential information with absolute discretion
• Coordinate staff activities and follow up on executive directives

Personal Assistance

• Manage aspects of the Principal's personal life, including property management coordination
• Arrange personal travel, dining, and entertainment
• Handle personal correspondence and appointments
• Anticipate needs and solve problems proactively

Special Requirements

• Travel/Relocation : This position requires semi-permanent relocation between Boston and Florida (being open to relocate to Boston for several months within the year or vice versa)

• Hours : Standard business hours with expectation of availability for early morning, evening, and occasional weekend communications

• Work Location : On-site 5 days per week

Requirements

• 7 - 10 years of executive assistant experience supporting C-level executives or high-net-worth individuals
• Prior experience in private equity, family office, or investment environments
• Experience supporting executives with multiple business interests
• Proven ability to manage multiple priorities in fast-paced environments
• Exceptional written and verbal communication skills
• Advanced proficiency with Microsoft Office suite and digital communication tools
• Demonstrated discretion handling confidential information
• Ability to quickly adapt to changing priorities and demands
• Exceptional attention to detail and follow-through

Personal Attributes

• Resilient

• Professional

• Proactive problem-solver who anticipates needs

• Calm under pressure – maintains composure during stressful situations

• Exceptional judgment and decision-making abilities

• Diplomatic and tactful when dealing with stakeholders at all levels

• Self-motivated with the ability to work independently

Benefits

• Competitive compensation package of $150 000 to $170 000

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at .
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

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