Manage complex personal and professional calendars, ensuring seamless scheduling across multiple time zones
Arrange all business related domestic and international travel including VISA and passport needs
Prepare, track, and submit detailed expense reports
Draft, format, and manage correspondence, documents, and presentations
Handle document management tasks, including filing, copying, and scanning as needed
Serve as primary liaison with boards and stakeholders
Coordinate all aspects of private aviation, including charter bookings, flight itineraries, ground transportation, and in-flight preferences
Handle high-level personal errands, reservations, gifting, and event planning with discretion and attention to detail
Oversee household staff and vendors, including scheduling, contract negotiation, and quality control
Maintain confidential records and sensitive information with the utmost discretion and professionalism
Provide 24/7 availability for urgent matters and last-minute travel or scheduling changes
Over 10 years of experience providing administrative support or in a related capacity
Exceptional verbal and written communication skills
Highly detail-oriented, organized, and reliable
Proactive with a strong sense of initiative
Trusted to maintain confidentiality and exercise sound judgment
Capable of working independently while also being a collaborative team player
Warm, approachable, and professional demeanor
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