Job Description

Archdiocese of New York

GRSS Treasury Office

Payroll Staff Accountant

March 2025

Overview/Purpose:

The Global Regional Schools System (GRSS) Payroll Staff Accountant primarily focuses on payroll reconciliations including all payroll expenses, payroll payments, employee tax withholding, and application of benefit deductions.

Reports to:GRSS Controller

Work Location: 1011 1st Avenue, New York, NY 10022

Responsibilities:

• Prepare, analyze, and upload payroll transactions from Paychex in a timely manner such as payments of hours worked, personal time off, employee benefits, application of benefit deductions.
• Complete payroll reconciliations for all regions with supporting schedules and analysis. Ensure totals on payroll reconciliation worksheet tie out to totals on uploaded payroll journal entries.
• Prepare and/or analyze periodic payroll reports, payroll schedules, and payroll-related journal entries using established policies, procedures, and guidelines in a timely manner.
• Reconcile all employer contributions, employee benefit contributions, garnishments, union dues and other deductions to ensure accuracy of the general ledger.
• Ensure all PFL and dental deductions are properly identified and entered to the correct general ledger account.
• Journalize and reconcile FSA activities, including FSA deductions from regional accounts.
• Maintain a reconciliation schedule of all consolidated bill benefits to payroll journal entries.
• Input Mutual of America Bills based on the semi-monthly 403B contribution remittance confirmation reports and the related payroll reports including the semi-annual match payments.
• Reconcile cash funding to Paychex summary payroll transactions reports.
• Identify unmapped payroll transaction and investigate the appropriate accounting treatment, adjust payroll upload csv file before uploading payroll journal entry; coordinate with Paychex to resolve any unmapped or mis-mapped accounts.
• Analyze payroll reports, statements, and records, and make recommendations to improve payroll process.
• Prepare and review the accuracy of payroll related journal entries and perform account reconciliation and analysis while ensuring supporting documentation is accurate and in compliance with company policies.
• Prepares audit schedules and assists audit of payroll statements/reports.
• Assist with related duties and special projects, as needed.
• Assist in year–end audit by preparing schedules and provide supporting documentation as needed.

Education, Experience, and Skills:

• Bachelor’s Degree in Accounting and a minimum of two years accounting experience is required.
• Not-for-Profit experience.
• Strong oral and written communication skills
• Exceptional analytical skills, proactive, and a good problem solver
• Strong interpersonal skills
• Attention to detail with strong time management and organizational skills
• Quick learner, creative, self-starter with good judgment and high energy
• Ability to work in a team environment.
• Ability to multi-task and highly organized.
• Ability to work in a fast-paced, results-oriented, and web-based environment.
• Sensitive to the confidentiality of information received for analysis and review.
• Proficiency in Microsoft Windows, Word, Excel, Outlook, and PowerPoint is required.
• Experience with Financial Edge (FE) Accounting, Parish Soft, Microsoft SharePoint, and Paychex is preferred.

Compensation range for this position is: $32.97 – $35.71 per hour.

This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:

Maria.Pisano@archny.org

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