Job Description
**Job Title: Personal & Executive Assistant**
**Salary:** $65,000 - $70,000 per year
**Location:** Santa Monica, CA (Hybrid: Remote + Local In-Person Support)
**Job Type:** Full-Time
**Overview**
We are excited to invite applications for a Personal & Executive Assistant (PA/EA) position that supports two mission-driven organizations dedicated to enhancing safety and leadership in schools and nonprofits. This role is a unique opportunity to contribute to impactful work while providing essential support to both the CEO of a leading emergency services organization and the Founder of a consulting group focused on governance and leadership development.
As a Personal & Executive Assistant, you will play a vital role in ensuring the smooth operation of both executives' professional and personal lives. This multifaceted position requires exceptional organizational skills, discretion, and the ability to adapt to varying responsibilities across different time zones.
**Key Responsibilities**
*Personal Assistant to the CEO (Los Angeles-Based, In-Person)*
- Provide direct personal and household support to the CEO.
- **Calendar Management:** Organize personal schedules, travel arrangements, and coordinate with household vendors.
- **Household Management:** Maintain household supplies, coordinate repairs, and oversee general upkeep.
- **Errands & Logistics:** Handle errands such as grocery shopping, mail/package tracking, and gift purchasing.
- **Meal Prep & Light Housekeeping:** Assist with meal preparation, laundry, dishes, and general tidying.
- **Pet Care:** Care for the CEO's small dog, including walks and transportation to appointments.
- **Vehicle Maintenance:** Arrange for car washes, refueling, and basic maintenance as needed.
- **Travel & Coverage:** Assist with packing/unpacking for trips and provide home coverage when the CEO is away.
- **Airport Transportation:** Occasionally provide airport drop-offs and pickups.
- Maintain a household manual with key contacts, vendors, and procedures.
*Executive Assistant to the Founder (Remote, East Coast-Based)*
- Provide high-level administrative support, including calendar management and scheduling.
- Manage email correspondence, follow-ups, and document preparation.
- Assist with research, reporting, and presentation development.
- Coordinate travel logistics and event planning.
- Serve as the primary point of contact for external stakeholders.
- Oversee special projects, strategic initiatives, and operational support tasks.
**What We're Looking For**
- **Location:** Must be based in Los Angeles, CA, to support the CEO in person while managing remote tasks for the Founder.
- **Experience:** 1-3 years in an administrative role, preferably with C-suite executives, entrepreneurs, or founders.
- **Skills:**
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High discretion and confidentiality in handling sensitive matters.
- Proficiency in Google Suite, Zoom, and task management software.
- Strong problem-solving skills and the ability to anticipate needs.
- Ability to work across time zones and adapt to a fast-paced environment.
- **Preferred:** Experience in education, nonprofit, safety, or mission-driven organizations is a plus.
**Additional Requirements for PA Role:**
- Valid CA driver's license and operational vehicle.
- Comfort with household management tasks and pet care.
**Benefits**
- Play a key role in two impactful organizations dedicated to safety, governance, and leadership.
- Enjoy a dynamic, flexible hybrid work environment with opportunities for growth.
- Collaborate with visionary leaders in a fast-paced yet supportive atmosphere.
- Competitive salary, benefits, and professional development opportunities.
If you are a proactive, organized, and adaptable individual looking to make a difference, we would love to hear from you!
Employment Type: Full-Time
Salary: $ 60,000.00 70,000.00 Per Year
Job Tags
Full time, Local area, Remote job, Flexible hours,