Job Description

Applicants must be local to the Houston area. Fast Track Transactions is a dynamic, remote-based real estate transaction management company dedicated to delivering exceptional support to agents and their clients. We specialize in streamlining operations, enhancing communication, and ensuring a smooth, professional experience. We are seeking an Administrative Assistant to provide full-time support to our Transaction Manager and Department Trainer. This is a work-from-home position. You must attend monthly meetings, Corporate events and get-togethers. Tasks must be completed on a timely basis with strict deadlines. This role is ideal for someone who is proactive, detail-oriented, and interested in the behind-the-scenes operations of real estate and looking to grow into a full-time Transaction Coordinator role in the future. This position includes a 3-month probationary period to evaluate performance, reliability, and fit within our team. Candidates who excel in this role will be eligible for promotion to a full-time Transaction Coordinator or Administrative Assistant position. This advancement comes with expanded responsibilities, direct client interaction, and higher earning potential — ideal for someone looking to build a long-term career in real estate operations and support. Responsibilities:

• Assist the Transaction Manager with administrative support related to transaction coordination
• Help maintain checklists and monitor deadlines for real estate transactions
• Prepare and organize digital transaction documents, ensuring accuracy and compliance
• Format, edit, and update training materials, SOPs, and onboarding documentation
• Schedule internal training sessions, meetings, and maintain shared calendars
• Support communication with agents and team members through emails and task management tools
• Perform basic data entry, reporting, and CRM updates as requested
• Assist with quality control of documents submitted by new team members or trainees
• Track and organize documentation for internal training and process evaluations
• Take initiative on small projects and admin tasks that support the overall transaction flow
• Social media marketing and content creation
• Additional Job Duties may be added as needed.

Qualifications:

• Licensed real estate agent in Texas or actively working toward licensure would be a bonus
• Strong organizational skills and attention to detail
• Tech-savvy and proficient with G-Suite (Google Docs, Sheets, Drive, Gmail)
• Professional written and verbal communication skills
• Ability to work independently and meet deadlines with minimal supervision
• Reliable internet connection and a personal computer
• Interest in transaction coordination, operations, or real estate support roles
• Bonus: Familiarity with real estate platforms like Dotloop, Skyslope, Command, etc.
• Prior experience in the real estate industry or as an office manager
• High school diploma or equivalent required
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
• Excellent written and verbal communication skills

About Company: Fast Track Transactions is a dynamic real estate transaction management company committed to delivering exceptional support to our clients throughout the transaction process. We pride ourselves on streamlining operations, enhancing communication, and ensuring a seamless experience for all parties involved.

Job Tags

Full time, Traineeship, Local area, Remote job, Work from home,

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